Privacy Policy
Last updated: July 2026
Overview
The Orthopedic Surgery Case Reports & Series Journal ("OSCRSJ", "we", "us", or "our") is committed to protecting the privacy of our authors, reviewers, readers, and website visitors. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website at oscrsj.com and our associated services.
Information We Collect
We may collect the following types of information:
Contact Information
Name, email address, institutional affiliation, and professional role — provided when you submit a manuscript, register for an account, subscribe to our mailing list, or contact us.
Submission Data
Manuscript files, cover letters, reviewer comments, and correspondence related to the peer review process.
Submission Studio Data
When you use Submission Studio (our free manuscript formatting tool and Journal Finder), we collect your email address, your target journal and article type, and your uploaded files. Uploaded manuscripts and generated outputs are deleted from our storage after 7 days. Providing an email address and agreeing to the Submission Studio Terms and Conditions are required to use the Studio. Marketing consent is separate and optional: there is a second tick box, unticked by default, and ticking it is the only thing that adds your address to the OSCRSJ mailing list. Ticking it means occasional email about the Studio (new journals, new features, and pricing when it arrives) and about the journal (new issues and calls for papers). We do not sell your address, every email has one-click unsubscribe, and leaving this box unticked does not affect your access to the Studio in any way. We record which version of the Terms you accepted and, separately, which version of the marketing wording you consented to, each with the time you did it. Formatting a manuscript here still gives OSCRSJ no claim over your work. If you complete the optional feedback survey that refills your free runs early, we also collect and store your survey answers alongside your email address.
Read the Submission Studio Terms and Conditions →Usage Data
Anonymous analytics including pages visited, time on site, referral source, and device type. We use this data to improve the website experience.
Cookies
We use essential cookies for site functionality. We do not use advertising cookies or third-party tracking cookies.
How We Use Your Information
- →To process and manage manuscript submissions and peer review
- →To communicate with authors, reviewers, and editorial board members
- →To send journal updates and newsletters to subscribers
- →To send email about Submission Studio and about the journal to people who have used the Studio and separately opted in to receive it
- →To improve website functionality and user experience
- →To comply with legal obligations and protect against misuse
Data Sharing
We do not sell, rent, or trade your personal information to third parties. We may share limited data with trusted service providers who assist in operating our website, processing submissions, or sending email communications — but only to the extent necessary for those services. All service providers are required to maintain confidentiality.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy. Submission records and published article metadata are retained indefinitely as part of the permanent scholarly record. You may request deletion of your account and associated personal data by contacting us at the email below.
Your Rights
Depending on your jurisdiction, you may have the right to:
- →Access the personal data we hold about you
- →Request correction of inaccurate data
- →Request deletion of your personal data (subject to legal retention requirements)
- →Opt out of marketing communications at any time, including email from Submission Studio, using the unsubscribe link in any message or by contacting us
- →Lodge a complaint with a data protection authority
Security
We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.
Contact Us
If you have questions about this Privacy Policy or your personal data, please contact us at privacy@oscrsj.com.